Holiday Hideaway Association Board Meeting
March 27, 2011
Guemes Island Library

Present  Anne, Casperson, Sharon Schlittenhard, Bill Rainwater, Laura.  Absent:  Kit Harma, David McKibben, Hal Forsey.  Guest:  Cas Hancock

Called to order at 11:02 by President Sharon Schlittenhard.

H2 Water Company

Meeting with County Planning for System Plan
While approving our plan the County indicated that the water company will have to determine  whether we have or can acquire sufficient water shares to serve everybody within the  boundaries.      If additional water rights cannot be obtained the boundary will need to be  adjusted to reflect the reality of who we can serve.  Board agreed that we  will continue the process of selling the   existing shares and also acquiring additional water rights.

 Moved, seconded and passed to begin the process of applying for additional water rights

Water System Plan -Received approval for 10 additional connections / shares .  Will begin design and     engineering work on additional tank work.  Will apply for additional 7 shares once the present     ones are sold and a sixth tank can be aded. 

The water company green operating status  is restored after  a year of clean water samples.
 
Sanitary Survey -  Last month the Water Company had a very satisfactory sanitary survey .  This is   required every five years by the state). 

Application for adult family home.
    Moved seconded and passed to rescind approval of Richmond’s Adult Family Care application.
    (Done by e-mail between meetings and confirmed and recorded today)

Web page:  Policy Manual posted on LineTime with updated Appendix A.
    Fees and charges page updated to reflect new cost of share & meter installation
    The water company web page is now at  www.hhwater.org.
    E-mail link from info@hhwater.org will go to business manager  instead of entire board.

Budget: The board reviewed the current balances.

Cypress Way distribution main upgrade – Cypress way water main replacement has been staged and     will be replaced shortly. 

Additional Shares: There has been considerable interest in response to the letter about the availability     of additional shares.  These were discussed and will be responded to individually. 


HHA Association

Annual Meeting confirmed that it has changed to  June 25, 2011, at 2:30 pm.   Anne’s and Sharon terms     have expired and will need to be filled for three year terms, and  Hal’s and Bill’s will need     to be confirmed for the one year remaining on each of their terms.

Revised Bylaws posted on Web Page that is linked to LineTime.

Covenants --- Discussed covenant changes.

The individual who has contract to provide propane, garbage and emergency service during the ferry     outage would like to be able to use HHA ramp as a backup for emergency use only.  He has     insurance and is a certified operator. 

Moved, seconded and passed to approve agreement  for use of Cook’s cove ramp as emergency backup during ferry outage.


Next meeting  May 1, 2011.

Meeting adjourned 12:45.
Laura Saunders, secretary