Holiday Hideaway Association Board Meeting
December 4, 2011

Present:  Anne Casperson, Laura Saunders, Bill Rainwater, Kit Harma, David McKibben, Sharon Schlittenhard.   Business manager:  Cas Hancock

Meeting called to order at 11:35 by President Sharon Schlittenhard. 
 
Water Company

1.  Water Share Action – several inquiries about availability,  Two people on the waiting list.

2.  Excessive Use Adjustment-  Extensive use of application for an excessive use adjustment, and it was decided that it did not qualify because there were contractors in the house.  However because of the size  of the bill the voted that the bill would be reduced by 50%.  This is a one time only adjustment made by the Board and  permitted by the Board policies.

3.  Discussion of changing the excessive water use policy and agreed upon the following steps when adjustments are requested.   1) does the customer qualify for a leak by demonstrating prudent behavior as outlined in Section 3 of the policy manual.  2) Customer applies for and describes the circumstances.  3) Determine normal usage.  4) Adjustment can then be considered by board.  In applying the adjustment it was decided that a customer is eligible for one excessive use adjustment every seven years per owner. Other changes proposed to the policy is to clarify that prudent behavior is to require customers to turn off water at the meter every time they leave for overnight.

4.  Budget and rates:  Discussed proposed 2012 budget which will be appended to January meeting notes to reflect the changes discussed.  The board discussed and approved a 5% rate increase for 2012.
Budget includes money to replace plastic fittings with brass.  Cas will investigate how this happened when Board members remember specifically authorized brass fittings.
 
5.  Policy manual change  were discussed, and will be adopted formally at next meeting ---RE: Deferred payments and interest on deferred payments. 


HHA Board
1.  Passed out treasurer’s report and discussed finding a treasurer as well as someone who can maintain the Hideaway data base.

2.  Next meeting is January 8, 2012.

3.  For that agenda will discuss bylaw changes, and preparation for the annual meeting.

Meeting adjourned ---- 1:20pm.
Laura Saunders, secretary