Fire Commissioners Minutes March 13, 2017

SKAGIT COUNTY FIRE DISTRICT 17

(Minutes pending approval)

March 13, 2017

Commissioner Chip Bogosian, Chairman, called the Regular Fire Commissioners meeting to order at 7:00 PM.

Present: Commissioners Bogosian, Murphy and Margeson, Chief G. Francis, Medical Officer N. White, PIO L. Francis and Secretary Murray. Community members: None.

The minutes of February 13, 2017 were unanimously approved as written.

Treasurer’s Report:

Beginning March balances were: Operating Fund $73,782.44. Investment Fund $11,392.68.

Capital Fund Cash $37,532.75. Capital Investment Fund $42,475.42.

February expenses were $9,751.97 and payroll $3,544 for grand total of $13,295.97.

For February responses, drill, and training, firefighter stipends were $1,605.

Final 2016 budget report was presented to Commissioners. It was noted that we underspent our budget by approximately $11,000 and ended the year with more than $50,000 in our operating cash fund.

Commissioner Bogosian asked Chief Francis if there are any capital expenditures coming up. Yes, he replied. We have not yet paid Anacortes Fire Department for our portion of the SCBA Grant and have purchased 5 new Pagers. There was about $80K in unspent grant funds; the grant will be amended to allow use of remaining funds. Under consideration is a Fit Test Machine to be shared by the 4 participating agencies and more SCBA bottles.

Open: None

Chief’s Report: See separate report for a list of drills and responses. Chief Francis reported that SCBAs declared surplus at the February meeting have been donated to fire districts in Mexico. Chief Francis presented to the Commissioners a draft Memorandum of Understanding regarding a grant for training props that include a car prop, forcible entry door prop, and a trailer to move training props from one location to another. The MOU will involve nine fire districts in Skagit County and is a prerequisite to receiving grant funds to pay for the props. If the grant is awarded, our share of matching funds would be about $2K. Districts participating in the MOU will have access to the training props for a nominal fee. Other districts may be eligible to rent the props. The Chief asked Commissioners for guidance on whether to sign the MOU once it has been finalized. All agreed that GIFD should participate. Chief Francis reported that approval of a DNR Phase I Grant will allow GIFD to purchase wildland gear and PPE at a substantial discount. Our share for the purchase will be $1,100.

Chief Francis discussed the live fire training facility. Retrofitting is in progress and total cost will be $50-60K. Two 1,500-gallon catch tanks have been installed. Pouring concrete curbing around the facility is the next step. Once the physical requirements have been satisfied, participating districts must re-certify their instructors since the facility has been idle for over a year. During the first year, only participating districts will be allowed to use the training facility. Reevaluation of fees charged to other districts as well as cleanup requirements will be determined. Once the facility is up and running smoothly, other districts and Shell and Tesoro refineries may be invited to train their firefighters there.

Old Business:

The need to fill the position of retiring Secretary Murray is imperative. Secretary Murray presented a draft job description to the Commissioners. After discussion, Commissioners agreed that the position should be titled Treasurer-Secretary in order to emphasize that the primary duties are financial in nature. Commissioner Murphy moved and Commissioner Margeson seconded that Commissioner Bogosian work directly with PIO Francis to finalize the job description and post it as soon as possible. Motion passed unanimously.

Since the last meeting, Commissioner Bogosian was unable to write the letter to owners of property that GIFD would like to acquire for a new station. However, he pledged to do so before the next meeting.

Regarding fireworks signage, Commissioner Murphy reported that he will meet with Rachel Rowe once the ferry has been inspected and approved for service by the Coast Guard. By that time, she will know if the Coast Guard has declared that fireworks are a hazardous material that cannot be transported on the ferry.

New Business:

In February, GIFD received a letter from a Florida organization called American Transparency. They are making a public records request for “An electronic copy of any and all employees for years of 2016 (fiscal or calendar year). Each employee record should contain the employer name, employer zip code, year of compensation, first name, middle initial, last name, hire date, base salary amount, bonus amount, overtime amount, gross annual wages and position title.” Commissioner Bogosian contacted the office of the Washington State Attorney General for guidance. WSAG responded with passages from relevant RCWs covering Public Records requests. After discussion, it was agreed that we must comply with the request. Commissioner Murphy pointed out that if we do not have records in the form they requested, we are not required to create them. However, since GIFD is a small department with only five paid staff members, we can provide the basic information of name, title, date of hire, salary and gross annual wages. GIFD does not pay bonuses or overtime.

The commissioners reviewed the invoices from February 11 to March 11, 2017 and approved invoices in the amount of $9,751.97 and payroll $3,544 for grand total of $13,295.97.

The next regular meeting will be April 10, 2017, at 7 PM in the Fire Hall.

The meeting adjourned at 8:00 pm.

Submitted by

Diane Murray, Secretary

_______________________________________

Skagit County Fire District 17

Commissioner Chip Bogosian, Chairman

Chief's Report February 2017

GIFD Budget Report March 2017

GIFD Budget Report 2016 Final